On-Call Arboriculture Services

Date Issued: 02/24/2016

Deadline: 03/23/2016  prior to 1:00 PM   M.S.T.

Requisition Number:

Delivery Point: N/A

Delivery Date: N/A

Type of Purchase: Term: 1 year
Option : up to 4 additional 12-month periods

Construction Related: No

Type of Response Allowed: Online Only

Issuing Agency: Roaring Fork Transportation Authority

Using Department: Facilities

Special Notices: go to www.rfta.com for all document
Insurance Required
Local Service Required
Onsite Maintenance Required
Payment Terms = Net 30

ACCEPTING VENDOR QUESTIONS:

Due Date: 3/2/2016 3:00:00 PM M.S.T.

Primary Contact Name: Ms. Barbara Hauptli

Title: Procurement Specialist

Email: procurement@rfta.com

SUMMARY OF SPECIFICATIONS:

SCOPE OF WORK 1. ARBORICULTURE ON-CALL SERVICES 1.1. Organizational Background & Summary. RFTA is the regional public transportation provider for Garfield and Pitkin Counties as well as a portion of southwestern Eagle County in Colorado. RFTA operates commuter bus service along the 40-mile State Highway (SH) 82 corridor from Glenwood Springs to Aspen and the 27-mile Interstate 70 (I-70) corridor from Glenwood Springs to Rifle. RFTA manages the Rio Grande Trail, which extends from Glenwood Springs to Aspen, with limited access for motorized vehicles. RFTA facilities include, but are not limited to: 1.1.1. Aspen Maintenance Facility 0051 Service Center Drive Aspen, CO 81611 1.1.2. Carbondale Maintenance Facility 0766 Industry Place Carbondale, CO 81623 1.1.3. Carbondale BRT Office 1340 Main Street Carbondale, CO 81623 1.1.4. Traveler Office 1517 Blake Street, Suite 201 Glenwood Springs, CO 81601 1.1.5. Glenwood Maintenance Facility 2307 Wulfsohn Road Glenwood Springs, CO 81601 1.1.6. Parker House Employee Housing 312 Weant Boulevard Carbondale, CO 81623 1.1.7. Main Street Employee Housing 1046-1054 Main Street Carbondale, CO 81623 1.1.8. Rubey Park Transit Center 450 Durant Avenue Aspen, CO 81611 1.1.9. Any RFTA bus stops located between Rifle and Aspen/Snowmass, CO. 1.1.10. Any location along the Rio Grande Trail. 1.2. General Scope of Work. Each Contractor shall furnish labor, tools, material, supervision and necessary equipment to perform all work customarily associated with arboriculture services outlined below. RFTA’s expectation is that the Contractor will perform the majority of the work on each project. Any subcontracted work is to be pre-approved by RFTA. 1.2.1. Examples of Arboriculture Services include, but are not limited to: 1.2.1.1. Tree Trimming 1.2.1.2. Crown work. 1.2.1.3. Vista pruning. 1.2.1.4. Tree removal. 1.2.1.5. Stump grinding. 1.2.1.6. Fertilization. 1.2.1.7. Insect control by Colorado state-licensed applicator. 1.2.1.8. Chipping of limbs and brush. 1.2.1.9. Application of herbicide to kill noxious weeds/trees. 1.2.1.10. Fruit tree trimming/pruning. 1.2.1.11. Other Arboriculture needs as requested by authorized RFTA staff. 1.3. General Information for all Potential Service Providers/Contractors 1.3.1. RFTA is a 22 hour/7 day a week operation. The responsive and responsible proposer should be available to provide services at any reasonable time. 1.3.2. Definitions: 1.3.2.1. Regular time is defined as Monday – Friday, 5:00 AM to 7:00 PM. 1.3.2.2. After Hours’ time is defined as any weekday time outside of the hours of 5:00 AM through 7:00 PM. 1.3.2.3. Weekend time is defined as any time between 7:00 PM on Friday and 5:00 AM Monday, inclusive. 1.3.2.4. RFTA does not observe holidays and expects on-call providers to be available as needed, however, work on the following days will be considered Holiday time: 1.3.2.4.1. New Year’s Day 1.3.2.4.2. Memorial Day 1.3.2.4.3. Independence Day (4th of July) 1.3.2.4.4. Labor Day 1.3.2.4.5. Thanksgiving Day 1.3.2.4.6. Christmas Day. 1.3.2.5 Emergency Response time is defined as any time when the provider responds within two (2) hours of being called out that is not during regular time. 1.3.3. Normal Response Time: Contractors’ initial response to requests for service should be within twenty-four (24) hours of RFTA’s initial contact for non-emergencies. Initial response may be by telephone or email. Contractor’s estimate of costs for the specific project should be provided within five (5) business days. 1.3.4. Emergencies: Contractors’ initial response to requests for service should be within two (2) hours of RFTA’s initial contact for emergencies. Initial response may be by telephone or email. RFTA staff will make every reasonable effort to secure, stabilize and remediate the emergency while waiting for Contractor’s response. Emergency procedures allow for work to be authorized by email when conditions warrant. 1.3.5. Permitting and Inspections: Contractors shall obtain, at their expense, all permits and inspections which are necessary to perform the proposed work. 1.3.6. Work may be for any locations for which RFTA is responsible. The location of the work will be clearly identified for each project. 1.3.7. All utility locates and protection are the responsibility of the Contractor. 1.3.8. Certain projects, depending on the funding for the project, may require compliance with DBE participation goals. By submitting a proposal you certify your willingness to participate if necessary. 1.3.9. Certain projects, depending on the funding for the project, may require compliance with Davis-Bacon Act wages. By submitting a proposal you certify your willingness to participate if necessary. The requirement will be identified in the specific Task Order if necessary. 1.3.10. RFTA is a drug free workplace. 1.4. Minimum Required Qualifications 1.4.1. The Service Provider/Contractor must have been in business at least three (3) verifiable years. Please include a list of at least three (3) clients (other than RFTA) for which you have provided similar services within the last three (3) years. Proposers must provide the following information for each client referenced: 1.4.1.1. Name and address of client 1.4.1.2. Name and Title of Contact Person for the client (i.e. the Project Manager for your engagement with the client) 1.4.1.3. Telephone number and e-mail address for Contact Person for the client 1.4.1.4. Start and completion dates of most recent engagement with client 1.4.1.5. Goods and services provided to client during most recent engagement 1.4.1.6. Contract amount of most recent engagement with client 1.4.1.7. Current status of the most recent engagement 1.4.1.8. Was the most recent engagement completed on time and within budget? 1.4.2. The Service Provider/Contractor should submit written proof of (a) valid Colorado professional license(s) that may be required to perform the services that are the subject of the work. 1.4.3. A Safety Plan may be required from the Contractor for some types of work or task orders. 1.4.4. The Contractor is expected to warrant its work based upon usual and customary standards of doing business. 1.4.5. All work will be done in a safe, professional, and workman-like manner and in a fashion that meets all local, state, and national building codes that customarily apply to the work or service performed.