Wireless Infrastructure Upgrades - Mapleton Public School RFP-JG-#15-Wireless

Mapleton Public School » RFP-JG-#15-Wireless

The information below is a summary of solicitation number RFP-JG-#15-Wireless posted by Mapleton Public School.  As a reminder, this solicitation is closed and responses are no longer being accepted.

Wireless Infrastructure Upgrades

Date Issued: 01/26/2015

Deadline: 02/26/2015  prior to 2:00 PM   M.S.T.

Requisition Number: RFP#15-Wireless

Delivery Point: Denver, CO

Delivery Date: TBD

Type of Purchase: Term: Unspecified

Construction Related: No

Type of Response Allowed: Hard Copy Only

Issuing Agency: Mapleton Public School

Using Department: Purchasing

Special Notices: All or None Award
FOB Destination
Installation Required
Insurance Required

ACCEPTING VENDOR QUESTIONS:

Due Date: 2/17/2015 3:00:00 PM M.S.T.

Primary Contact Name: Mr. Luis Mella

Title: Technology Director

Email: mellal@mapleton.us

SUMMARY OF SPECIFICATIONS:

Wireless Access for Mapleton Public Schools  Seeking vendor proposals to upgrade the wireless infrastructure for all buildings in the Mapleton Public School District (The District).  Wireless Services Goals Our current wireless service has been deployed for over five years. Our primary objectives are to replace, as needed, existing access points and add additional access points to have full building coverage. The new deployment should meet the following key goals:  Move to a solution that can support a minimum of five years of future growth in the number of users, applications, and demands for increased performance.   Increase throughput to enable streaming media, advanced graphics, large data transfers, and to exceed expectations for performance in high-density environments.  New addition should work seamlessly with our current infrastructure of Wireless LAN Controllers and Switches 1 WIRELESS ACCESS POINTS  Quantity – 100 - 200 (Approximate Quantity – Actual units may be less) General - The Wireless Access Points (WAPs) are expected to provide a high-performance experience that allows users to perform day-to-day work without slowing them down and at the same time allow for movements within the facility without loss of connectivity. The access points should be compatible with all IEE’s protocols 802.11ac and backward compatibility with 802.11 a/b/g/n  System Requirements  Give a textual overview and include an image of each product model included in this response for the complete campus-wide wireless system, including recommended usage scenarios and placement guidelines for each model.  What are the dimensions and weight for each AP proposed? What mounting options are supported? Which models support vertical mounting?  How are the APs powered? How does each model operate? How does each model impact RF power, throughput, MIMO capability, and support for both 2.4GHz and 5GHz band operation?  Are the APs and antennas fully plenum rated? If not, please indicate which APs (or parts of the AP) and antennas are not plenum rated.   What options exist for external antennas? What mounting capabilities do they have? Are antenna cables plenum rated?  How does the system support large scale roaming for both IPv4 and IPv6 where thousands of users can be moving across controllers or geographical boundaries at once (such as between class periods)?   How should sub netting of IP resources (both v4 and v6) for clients be handled?  How does the system handle a large amount of centralized traffic? How many 10G ports are supported per controller? Can LACP or comparable features be used to increase bandwidth and/or resiliency?   What options exist for controller redundancy? How do the APs and existing user traffic handle loss of a controller? How does the system handle AP failure?  How does the system handle a mixed 802.11ac, a, b, g, and n environment? What throughput is supported per client for each mode when clients are connecting at various data rates?  What optimizations are made to achieve the highest throughput possible for each user? How does the system handle clients preferring to connect on 2.4GHz when 5GHz capabilities exist?  How is the system optimized to suppress excessive broadcast traffic?  How can high rate multicast traffic, such as video, be supported? How is traffic pruned as much as possible?  How is QOS supported?   In high density environments, how does the system achieve high throughput for users? How are users balanced across APs and channels? How can fairness be achieved without formal QOS? 2 WIRING & INSTALLATION OF WIRELESS ACCESS POINTS Quantity – 4 to 10 Buildings General – Install from 9 to 24 Wireless Access Points per building following a Wireless Design provided by Mapleton Public School. Requirements   Contractor must install cable runs from MDF or IDF to designated Wireless Access Location. Runs should not be over 150’ average.  Cable should be Cat 6A UTP CMP on specific wireless access points and meet similar or higher specifications as follows: o Support IEE 802.3an o 10GBase-T Standard & TIA/EIA 568-C.2-10 o Meets UL 910 & NFPA 262 o All Materials Comply W/ RoHS Standard  Cable should be Cat 6E on specific wireless access points that are being relocated. The Cat 6E UTP CMP and meets similar or higher specifications as follows: o UL, ETL and 3P Verified to ANSI/TIA – 568-C.2|NEMA WC 63.1| ISO/IEC 11801 o UL/cUL listed CMR, CMP o RoHS Compliant  Quote must break down materials and labor cost into easily determinable units (i.e. feet, hours, etc.)  Contractor could opt for bidding labor only and District would provide materials based on actual feet of cable needed for installation 3 WIRING AND INSTALLATION OF NETWORK DROPS IN CLASSROOMS General – Install 2 network drops in about 200 to 250 classrooms (actual numbers may change.)  Requirements  Contractor must install cable runs from MDF or IDF to designated Wireless Access Location. Runs should not be over 150’ average.  Cable should be Cat 6E on specific wireless access points that are being relocated. The Cat 6E UTP CMP and meets similar or higher specifications as follows: o UL, ETL and 3P Verified to ANSI/TIA – 568-C.2|NEMA WC 63.1| ISO/IEC 11801 o UL/cUL listed CMR, CMP o RoHS Compliant  Quote must break down materials and labor cost into easily determinable units (i.e. feet, hours, etc.)  Contractor could opt for bidding labor only and District would provide materials based on actual feet of cable needed for installation 4 UNINTERRUPTIBLE POWER SUPPLY/ BATTERY BACKUP MAINTENANCE AND/OR REPLACEMENT General – Diagnose current UPS and Determine Battery Replacement as needed. The district has approximately 53 units distributed among 11 sites. We have determined that 13 units need to be replaced and 40 units need battery replacement only. Company Information Describe your experience with large-scale K12-education clients. What unique challenges have you experienced with their needs? Provide a list of K12-education institutions that use your solution.  Service providers must have all mandatory USAC, FCC, and E-Rate forms filed and up to date on time and on a yearly basis as required 1. Providers must be able to produce that they are an approved Form 499 filer with USAC if they are providing telecom services 2. ALL Providers must file a yearly SPAC form and must be able to produce their certified SPAC Form with USAC.  PROPOSED PRICING: Provide bid pricing for Application Software & Hardware, Professional Services and 2nd year costs as well as future years Annual costs. List proposed project start and completion dates, dates listed will be used as a guideline for the District to be aware and plan for the proposed time needed to complete this project. Attach additional sheets if necessary. Evaluation Process The evaluators will consider how well the vendor's proposed solution meets the need of the District as described in the vendor's response to each requirement and form. It is important that the responses be clear, concise and complete so that the evaluators can adequately understand all aspects of the proposal in a succinct fashion. The evaluation process is not designed to simply award the contract to the lowest cost vendor. Rather, it is intended to help the District select the right vendor with the best combination of professional attributes, experience, and relevant skill-sets, including that of price, based on the evaluation factors. The District reserves the right to require that a subset of finalists make a presentation to the evaluation team for consideration. Some of the criteria for evaluating proposal will include the following or similar: 

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