Prime Vendor For School Meal Program - Mapleton Public School RFP-JG-16-Prime Vendor

Mapleton Public School » RFP-JG-16-Prime Vendor

The information below is a summary of solicitation number RFP-JG-16-Prime Vendor posted by Mapleton Public School.  As a reminder, this solicitation is closed and responses are no longer being accepted.

Prime Vendor For School Meal Program

Date Issued: 02/26/2016

Deadline: 03/28/2016  prior to 2:00 PM   M.D.T.

Requisition Number: RFP#16-Prime Vendor

Delivery Point: Denver, CO

Delivery Date: July 1, 2016

Type of Purchase: Term: 1 year

Construction Related: No

Type of Response Allowed: Hard Copy Only

Issuing Agency: Mapleton Public School

Using Department: Nutrition Services

Special Notices: All or None Award
Bid Bond Required
Brand Name or Approved Equal
Employee Background Checks Required
Federally Funded
FOB Destination
Insurance Required
License Required

ACCEPTING VENDOR QUESTIONS:

Due Date: 3/14/2016 2:00:00 PM M.D.T.

Primary Contact Name: Mrs. Janet Gibbons

Title: Purchasing

Email: gibbonsj@mapleton.us

SUMMARY OF SPECIFICATIONS:

Central Colorado Co-op is made of 9 different Colorado school districts;Mapleton Public School District (Adams 1), Adams 12 Five Star Schools, Adams 14 School District, 27J, Adams-Arapahoe 28J (Aurora Public Schools), Harrison Two School District, Pueblo City School District No. 60, Pueblo County School District 70 and Widefield School District 3. Combined, The Co-op prepares approximately 13.5 million meals a year. Food and Nutrition Services is a self-supporting department, general fund monies are not utilized to support these operations. The Co-op participates in the USDA School Lunch, Breakfast, After School Care Snack, Summer Feeding, Fruit and Vegetable and commodity food programs as well as CACFP programs, school stores and concessions. PURPOSE Central Colorado Co-op desires to enter into a contract with one food vendor to be a prime vendor to provide and deliver grocery purchases such as frozen food, fresh and frozen meats, fresh produce, snacks, dry goods, canned goods, beverages, and miscellaneous other supplies for the school meal programs, as well as the district’s catering operation. It is estimated that approximately 70-80% of food service program requirements will be delivered through this agreement. The Co-op annually purchases approximately $28,600,000 of products for the food service department, including grocery purchases, dairy, bread, paper products, small wares, commodity food, cleaners, chemicals and other miscellaneous items. Dairy, small wares, majority of cleaners and chemicals (some cleaners and chemicals are listed) will be excluded from the prime vendor contract. This is not an exclusive contract and individual school districts are free to purchase products from other sources when desired. The purpose of the RFP is to get the best value for the school meal program.  The Co-op will accept proposals from distributors or organizations, such as group purchasing organizations that have direct contractual relationships with manufacturers. Vendors may propose a program designed specifically for the Co-op or a cooperative program that is available for the Co-op to participate in, whichever is most advantageous to the Co-op.  SCOPE OF WORK The Co-op provide meals at approximately 244 schools, elementary to secondary level. School stores, located at 12 high schools, are operated by Food and Nutrition Services and sell snacks and beverages to students. The Co-op participates in the National School Lunch and Breakfast, Fresh Fruit and Vegetable Program, After School Care Snack Program, Summer Food Service and CACFP for reimbursement of meals that meet federal standards and is allocated USDA commodities for use in school meals. For the summer food service program, we average 89 schools and the program runs May through August.  Currently food products are delivered by multiple vendors to either a districts Food Service Warehouse or on a Site to Site basis, depending on individual district needs. For 2 of the districts that have a district warehouse, food service staff distributes the food products to the individual schools. An exception to this is snack foods and beverages, which are used in the secondary schools. There are 7 middle schools and 7 high schools where products need to be delivered directly to these locations once a week. Major responsibilities of Prime Vendor will include, but not be exclusive to: •Providing a PC web-based on-line ordering system compatible with multiple web browsers •Ordering and purchasing all categories listed in the RFP •Inventory management and distribution of USDA “brown box” and further processed USDA Donated Foods. 

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