Meeting Planning Services - Denver Health RFP-CH-DH 0766

Denver Health » RFP-CH-DH 0766

The information below is a summary of solicitation number RFP-CH-DH 0766 posted by Denver Health.  As a reminder, this solicitation is closed and responses are no longer being accepted.

Meeting Planning Services

Date Issued: 10/10/2014

Deadline: 10/31/2014  prior to 2:00 PM   M.D.T.

Requisition Number:

Delivery Point: 777 Delaware Street, Denver, CO 80204

Delivery Date: December 1, 2014

Type of Purchase: Term: 12/1/2014 to 11/30/2015

Construction Related: No

Type of Response Allowed: Hard Copy Only

Issuing Agency: Denver Health

Using Department: Rocky Mountain Poison and Drug Center

Special Notices: No special notices were chosen.

ACCEPTING VENDOR QUESTIONS:

Due Date: 10/21/2014 2:00:00 PM M.D.T.

Primary Contact Name: Ms. Carlene Hughes

Title: Senior Buyer

Email: carlene.hughes@dhha.org

SUMMARY OF SPECIFICATIONS:

The RMPDC Research and Consulting Department hosts a minimum of 11 external meetings each year with its advisory board, clients, regulatory agencies and consultants. The demands associated with planning and executing these meetings requires an external meeting planner. The meeting planner is expected to explore venue options, execute the contract with venues, arrange travel for attendees, reimburse attendees for out of pocket expenses as appropriate, arrange catering and restaurant reservations and reconcile invoices from the venues. The attendees of meetings are located across the US, Canada and Europe which requires round trip travel coordination for designated individuals from their locations. In addition to the logistical details, the meeting planner must also be able to develop, when necessary, content information, review slide decks from guest presenters, review meeting material for fair and balanced information, format meeting materials, create graphical designs and manage all AV and technical support. 

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